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Public Notice Freshwater Education District Minutes of the Governing Board of Education of Freshwater Education District

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Wadena, 56482
Wadena Minnesota 314 S. Jefferson, P.O. Box 31 56482

Public Notice

Freshwater Education District

Minutes of the

Governing Board of Education of

Freshwater Education District

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January 5, 2010

A Meeting of the Freshwater Education

District Governing Board was called to order

by Chairman Runyan at 7:30 p.m. on Tues-

day, January 5, 2010 in Conference Room A

at Freshwater in Staples.

Board Members Present: Twila Pierce, Jim

Runyan, Daryl Brever, Curtis Hasbargen,

Charles Funk, Wayne Perkins, Rod Thal-

mann, Margaret Knebel, Chad Longbella

Board Members Absent: Lee Truax, Thom

Muellner

Superintendents: Dave Fjeldheim, Jim

Madsen, Paul Brownlow, Mark Schmitz,

Robert Schaefer

Director: B. Lund

Coordinators: S. Boehland

Others Present: L. Lindquist, Recorder; R.

Murdock, Technician; Keith Porter, Beinhorn,

Porter, Mayer

and Rowe, LTD; Cisco Representatives

Presenting Voice Over IP Phone System

Review and Approve Agenda

• Motion by Hasbargen, seconded by

Brever to approve the final agenda as modi-

fied. The motion carried.

Reorganization of Board

• Motion by Longbella, seconded by Funk

to appoint the following officers for calendar

year 2010 as per FED Bylaws: Chair - Twila

Pierce, Eagle Valley; Vice Chair - Daryl

Brever, Browerville; Clerk, Lee Truax, Ber-

tha-Hewitt; Treasurer - Rod Thalmann, Hen-

ning. The motion carried.

• Twila Pierce began her duties and pre-

sided over the remainder of the meeting.

• Motion by Funk, seconded by Knebel to

authorize the use of a signature plate using

the following signatures: Twila Pierce, Chair;

Rod Thalmann, Treasurer; Lee Truax, Clerk

and that the following are authorized to sign

necessary documents on behalf of Freshwa-

ter Education District: Bruce Lund, Executive

Director; Sharon Parker, Office Manager;

Cathy Hanson, AP Clerk; Lynn Lindquist,

Payroll Clerk. The motion carried.

• Motion by Knebel, seconded by Hasbar-

gen to name the following as official deposi-

tories: First International Bank & Trust;

Wadena State Bank; Minnesota School Dis-

trict Liquid Asset Fund and to authorize

Sharon Parker, Cathy Hanson, Lynn Lind-

quist, Bruce Lund, to invest funds in other in-

stitutions which have evidence of sufficient

collateral. The motion carried.

• Motion by Brever, seconded by Funk to

authorize Bruce Lund, Sharon Parker, Cathy

Hanson, Lynn Lindquist to make electronic

fund transfers as outlined by State Statutes.

The motion carried.

• Motion by Knebel, seconded by Longbel-

la to approve the Board Per Diem for extra

committee/meetings assigned by FED to be

4 hour meetings or less $55.00 and more

than 4 hour meetings $90.00. Mileage will be

paid at the FED established rate. The motion

carried.

• Motion by Funk, seconded by Longbella

to set Board meeting dates as the fourth

(4th) Tuesday of the month starting at 7:30

p.m.; except October, June, and December

no scheduled meetings. The motion carried.

• Motion by Thalmann, seconded by Brev-

er to name the Staples World as the official

newspaper with appropriate advertisements

in member district newspapers, when re-

quired, for proper coverage. The motion car-

ried.

• Board members Funk and Hasbargen

volunteered to serve on the executive direc-

tor applicant screening/interviewing commit-

tee.

• Board members Longbella and Truax

were appointed to serve on the negotiations

committee.

Clerk's Report

• Motion by Thalmann, seconded by Kneb-

el to approve the minutes of the November

24, 2009 meeting as presented.

Coordinator Reports / Information

Items ALC/Perkins Career & Technical -

Sue Boehland

• There will be a Lead Contact Meeting in

January for Targeted Services/Credit Recov-

ery Programs.

• There will be a change in the procedure

for tracking seniority in Targeted Servic-

es/Credit Recovery which will reduce the

number of employees FED will place on un-

requested leave each year. Special Educa-

tion - Bruce Lund

• Parkers Prairie has expressed interest in

becoming a member of FED for Special Edu-

cation Services. Overhead/Membership

would be charged which would lower the fee

for all current districts. FED's current staffing

would be adequate to cover the additional

school with the exception of a half-time

school psychologist.

On-Line Learning - Bruce Lund

• A Joint Powers Agreement will be pre-

sented to districts to continue on-line learn-

ing. Freshwater

Education District - Bruce Lund

• CISCO representatives presented infor-

mation on a Voice Over IP (VOIP) phone

system that FED is looking at to replace the

current phone system. As requested at the

November 24, 2009 meeting a long distance

expense history and cost analysis/quote was

presented.

• As requested by member districts, FED

has completed a cost analysis for facilities

that are currently being used. With the help

of an architect, several options to reduce fa-

cility costs have been reviewed. It has been

determined that the most cost effective op-

tion is to have all FED offices and programs

remain where they currently are. Dona-

tions/Grants

• Motion by Knebel, seconded by Thal-

mann to approve the request to submit a

Five Wings Arts Council grant for up to

$5000.00 for the Community Education Pro-

gram. The motion carried.

• Motion by Brever, seconded by Funk to

accept the donation of $150 from Staples

Community Foundation for RIF (Reading Is

Fundamental). The motion carried.

• Motion by Funk, seconded by Hasbargen

to approve Perkins Reallocation Funds in the

amount of $14,241.61. The motion carried.

Staff/Contract Changes/Lane Changes

• Member Hasbargen introduced the fol-

lowing resolution and moved for its adoption:

The motion for the adoption of the forgoing

resolution was duly seconded by member

Thalmann and upon vote being taken there-

on, the following voted in favor there-

of:Pierce, Runyan, Brever, Hasbargen, Funk,

Perkins, Thalmann, Knebel, Longbella and

none against. The motion carried.

• Motion by Knebel, seconded by Runyan

to approve the grade change of the Tuition

Billing/3rd Party Billing position from a grade

8 to a grade 9 effective July 1, 2009. The

motion carried.

• Motion by Funk, Seconded by Longbella

to proceed with the tentative plan for admin-

istration transition for 2010-2011 and

2011-2012 as presented. The motion car-

ried.

• Motion by Brever, seconded by Hasbar-

gen to approve to advertise for Executive Di-

rector of Freshwater Education District. The

motion carried.

Policy Changes/Approvals

• Motion by Brever, seconded by Knebel to

approve annual review of Policies #413, 506,

514 and 522 without changes. The motion

carried.

• Policies 414, 415, and 524 were re-

viewed with non-substantive changes No-

vember 24, 2009. No action needed.

• Policy #410 is under second reading

board meeting. No action needed.

• Policy #616 is under review by Bruce and

staff at this time.

• Motion by Funk, seconded by Knebel to

approve the second reading of Policy #'s

203.5, 204, 205, 206, 208, 209, 210, 401,

404, 404F, 407, 409, 410, 412, 419, 420,

515, 521, 521F, 526 603, 615, 709, and the

addition of Policy #'s 521F and 709F. The

motion carried.

Education District

• Motion by Brever, seconded by Hasbar-

gen to approve the December FED financial

report and payment of checks numbered

99151-99637. The motion carried.

• Motion by Longbella, seconded by Kneb-

el to approve the transfer of $100,000 from

fund balance to GASB 45 set aside account.

The motion carried.

• Motion by Knebel, seconded by Longbel-

la to approve the transfer of $15489.82 from

fund balance to copy machine expense area.

The motion carried.

• Motion by Longbella, seconded by Run-

yan to approve EMFED, Local 7335, Terms

and Conditions of Employment for Teach-

er/Itinerants for 2009-2010 and 2010-2011

years as presented. The motion carried with

one member opposed.

• Motion by Knebel, seconded by Runyan

to approve EMFED, Local 7335, Terms and

Conditions of Employment for Special Edu-

cation Paraprofessionals for 2009-2010 and

2010-2011 years as presented. The motion

carried with one member opposed.

• Keith Porter from Beinhorn, Porter, May-

er and Rowe, LTD presented the findings of

the 2008-2009 Audit.

Closed Session

• Audio tape of the closed session is on file

in the district business office.

Reopen Regular Board Meeting

• Motion by Thalmann, seconded by Has-

bargen to re-open the meeting at 9:55 p.m.

• Motion by Knebel, seconded by Thal-

mann to approve the Terms and Conditions

of Employment for Policy Employees for

2009-2010 and 2010-2011 years as present-

ed.

• Motion by Funk to postpone this action

until the February 23, 2010 meeting. The

motion carried.

Recognition

• Member Jim Runyan was recognized for

his service to the Freshwater Governing

Board.

Date of Next Meeting

• Tuesday, February 23, 2010, 7:30 p.m.,

Wadena-Deer Creek Board Room, Wadena,

MN

Adjournment

• Motion by Knebel, seconded by Hasbar-

gen to adjourn the meeting at 10:16 p.m.

The motion carried.

Lee Truax,

Clerk

180384-1028209

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