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Public Notice Freshwater Education District

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Public Notice

Freshwater Education District

Minutes of the Governing Board of

Education of Freshwater Education

District

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January 25, 2011

CALL TO ORDER at 6:30 p.m. by Daryl

Brever, 2010 Vice Chair

ROLL CALL Board Present: Daryl Brever-

Browerville; Twila Pierce-Eagle Valley; Rog-

er Kalodrich-Long Prairie~Grey Eagle; Curtis

Hasbargen-Menahga; Margaret Knebel-Pil-

lager; Charles Funk-Sebeka; Brad Ander-

son-Staples~Motley (substitute); Scott Vero-

nen-Verndale. Staff and Members: Brian

Koslofsky-Bertha~Hewitt, Robert Schaefer-

Browerville, Dave Fjeldheim-Sebeka, Jerry

Nesland, Executive Director; Bruce Lund,

Special Education Director; Sue Boehland,

ALC/Perkins Coordinator; Sharon Parker,

Business Manager. Visitors: Keith Porter &

Julie Nelson of MPB&R, Ltd. Recorder: Tam-

my Miller.

ASSIGNMENT OF OFFICERS MOTION

BY Funk SECONDED BY Kalodrich to ap-

point the following officers for FY-2011 as

per FED BYLAWS: Chair: Daryl Brever,

Browerville; Vice Chair: Lee Truax, Bertha-

Hewitt; Clerk: Rod Thalmann, Henning;

Treasurer: Margaret Knebel, Pillager. Vote:

U/C

ADOPTING THE AGENDA MOTION BY

Knebel SECONDED BY Veronen to approve

the agenda as presented. Vote: U/C

PUBLIC COMMENTS Julie Nelson and

Keith Porter reviewed the 2009-2010 audit.

MOTION BY Pierce SECONDED BY Funk to

acknowledge receipt and review of FY-10

Freshwater Education District Financial Audit

as presented. Vote: U/C

BOARD MINUTES MOTION BY Kalodrich

SECONDED BY Hasbargen to approve the

November 23, 2010 Minutes as presented.

Vote: U/C

2011 ORGANIZATION OF THE BOARD

SIGNATURES: MOTION BY Funk SEC-

ONDED BY Pierce to authorize the use of a

signature plate using the following signa-

tures: Daryl Brever, Chair; Margaret Knebel,

Treasurer; and Rod Thalmann, Clerk. And

that the following are authorized to sign nec-

essary documents on behalf of the Freshwa-

ter Education District: Jerald R. Nesland, Ex-

ecutive Director; Bruce F. Lund, Special

Education Director; Sharon Parker, Business

Manager; Cathy Hanson, AP Clerk; and

Lynn Lindquist, Payroll Clerk. Vote: U/C

OFFICIAL DEPOSITORIES: MOTION BY

Hasbargen SECONDED BY Knebel to name

the following as official depositories: First In-

ternational Bank & Trust from North Dakota

doing business in Minnesota, and Minnesota

School District Liquid Asset Fund, and any

other Minnesota FDIC financial institution,

and to authorize Jerald R. Nesland, Sharon

Parker, Cathy Hanson, Lynn Lindquist to in-

vest funds in other institutions which have

evidence of sufficient collateral. Vote: U/C

ELECTRONIC FUND TRANSFERS: MO-

TION BY Knebel SECONDED BY Hasbar-

gen to authorize Jerald R. Nesland, Sharon

Parker, Cathy Hanson, and Lynn Lindquist to

make electronic fund transfers as outlined by

State Statutes. Vote: U/C

BOARD PER DIEM RATE: MOTION BY

Funk SECONDED BY Veronen to approve

the board per diem for extra/special or com-

mittee meetings assigned by FED to be at

$55 for meetings 4 hours or less and $90 for

meetings in excess of 4 hours. Allowable

mileage will be reimbursed by the current

Federal rate. Vote: U/C

MEETING DATE: MOTION BY Knebel

SECONDED BY Pierce to set Board meeting

dates as the fourth (4th) Tuesday of the

month starting at 6:30 p.m. for the months of

January, March, April, May, July, August,

September, and November at Freshwater,

Conference Room A, Staples, Minnesota. No

scheduled meetings for February, June, Oc-

tober, December. Freshwater Bylaws

amended to reflect this motion. Vote: U/C

(Mr. Nesland advised that, if necessary, spe-

cial meetings may be called.)

OFFICIAL NEWSPAPER: MOTION BY

Knebel SECONDED BY Kalodrich to name

the Staples World as the official newspaper

with appropriate advertisements in member

district newspapers, when required, for prop-

er coverage. Vote: U/C

COMMITTEES AS NAMED BY THE

CHAIR; Policy 213: Chair Brever will name

three members to the negotiations commit-

tee at the next meeting. MOTION BY Vero-

nen SECONDED BY Funk to amend the by-

laws to have three committee members for

each committee named by the chair. Vote:

U/C

2011 APPOINTMENTS: By prerogative of

the Chair, Margaret Knebel was appointed to

the National Joint Powers Alliance and Lee

Truax was appointed to the Teacher Con-

tinuing Education Committee.

MANDATED ANNUAL REVIEW OF POLI-

CIES: MOTION BY Funk SECONDED BY

Knebel to approve the annual review of Poli-

cies 410, 413, 414, 415, 506, 514, 522, 524,

and 616 and to direct the Executive Director

to maintain the district policy manual in ac-

cordance with any MSBA recommended le-

gal revisions and/or legislative mandatory re-

visions. Vote: U/C

CALL FOR FY-11 PROFESSIONAL FI-

NANCIAL AUDIT PROPOSAL: MOTION BY

Knebel SECONDED BY Kalodrich to call for

a FY-11 Professional Financial audit propo-

sal from the current firm. Vote: U/C

NAMING THE 2011 DESIGNATED

SCHOOL LAW FIRMS: MOTION BY Has-

bargen SECONDED BY Veronen to name

Hitesman & Associates, P.A, Maple Grove;

Kennedy & Graven, Minneapolis; and Pem-

berton, Sorlie, Rufer & Kershner, Fergus

Falls as well as Knutson, Flynn & Deans,

P.A., Mendota Heights as the 2011 LAW

FIRM CONSULTANTS for Freshwater Edu-

cation District. Vote: U/C

OPENING A RESERVE LOAN AC-

COUNT: Item received no motion.

REPORTS Special Education Report,

ALC/Targeted Services/Perkins/CTE, and

Member Services Reports were given.

NEW BUSINESS

ECFE/SCHOOL READINESS/EC

SCREENING/ FOSS/ COLLABORATIVE:

VOLUNTARY REDUCTION OF ASSIGN-

MENT: MOTION BY Funk SECONDED BY

Knebel to accept the voluntary reduction

from Kimberly Thoennes from 286 hours to

258 hours for the 2010-2011 school year ef-

fective January 3, 2011. Vote: U/C

AMEND FMLA REQUEST: MOTION BY

Knebel SECONDED BY Kalodrich to amend

the dates of FMLA for Emili Hibbs to January

3, 2011 - February 28, 2011; original dates

approved at the November 23, 2010 Govern-

ing Board meeting for on or around January

16, 2011. Vote: U/C

SPECIAL EDUCATION:

DONATION: MOTION BY Funk SECOND-

ED BY Knebel to accept an anonymous

$5000 donation to Freshwater Education

District for use in early intervention. Vote:

U/C

AUDIOLOGY AGREEMENT: MOTION BY

Hasbargen SECONDED BY Veronen to ap-

prove FY-11 Purchase of Service Agreement

for Audiology Services with Paul Bunyan

Education Cooperative as presented. Vote:

U/C

WADENA COUNTY PUBLIC HEALTH

"ON CALL NURSE SERVICE": MOTION BY

Funk SECONDED BY

Kalodrich to approve the SPED/ECSE

contract with Wadena County Public Health

as presented. Vote: U/C

AUTHORIZATION TO ADVERTISE: MO-

TION BY Kalodrich SECONDED BY Pierce

to advertise and fill a five hr. per day/25 hr.

per week maximum at entry level and prorat-

ed HRA, sick leave, and benefits for a para

assigned to transportation at the request and

obligation of the Long Prairie-Grey Eagle

School District. Vote: U/C

HIRE SPED PARAPROFESSIONAL: MO-

TION BY Knebel SECONDED BY Pierce to

hire Kyrie Hanson effective January 14, 2011

as SPED Paraprofessional for the Deer

Creek Level IV Site as presented. Vote: U/C

VOLUNTARY REDUCTION: MOTION BY

Veronen SECONDED BY Hasbargen to ap-

prove the voluntary reduction for Joni

Schwartz, ECSE Instructor; from 1.0 FTE to

.5 FTE effective for the 2011/2012 school

year as presented. Vote: U/C

HIRE SPED PARAPROFESSIONAL: MO-

TION BY Knebel SECONDED BY Funk to

approve the employment of Del Nasri, effec-

tive January 3, 2011, for the remainder of

this school year of 98 days per terms of the

notice and employee agreement. Vote: U/C

FMLA LEAVE REQUEST: MOTION BY

Pierce SECONDED BY Knebel to approve

up to 12 weeks for the Family Medical Leave

Act request of Erin Judd for the approximate

leave dates of March 9, 2011 through June

1, 2011. Vote: U/C

FMLA LEAVE REQUEST: MOTION BY

Hasbargen SECONDED BY Pierce to ap-

prove up to 12 weeks for the Family Medical

Leave Act request of Shawn Duerr for the

approximate leave dates of March 9, 2011

through June 1, 2011. Vote: U/C.

ALC/TARGETED SERVICES/PER-

KINS/CTE:

MARCO LEASE COPIER AGREEMENT:

MOTION BY Funk SECONDED BY Kalo-

drich to replace the current two ALC Agree-

ments with MARCO for a Lease Copier

Agreement as summarized. Vote: U/C

MENAHGA ALC CLEANING CONTRACT:

MOTION BY Knebel SECONDED BY Pierce

to approve the Menahga ALC cleaning con-

tract with Amy Chenail as presented. Vote:

U/C. DONATION: MOTION BY Knebel SEC-

ONDED BY Funk to approve the $500 ALC

technology donation from WalMart.

Vote:U/C.

ACCEPT PREVIOUS YEAR REALLO-

CATED FUNDS: MOTION BY Knebel SEC-

ONDED BY Kalodrich to approve the accep-

tance of the reallocated Carl Perkins funds,

in the amount of $11,432.23, from the State

of Minnesota. Vote: U/C.

TECHNOLOGY:

PRINTER SERVICE CONTRACT: MO-

TION BY Funk SECONDED BY Pierce to

approve a $200 annual printer contract

agreement with Marco as presented. Vote:

U/C

CALLING FOR INTERNET SERVICE

PROVIDER (ISP) PROPOSALS: MOTION

BY Hasbargen SECONDED BY Veronen to

approve calling for Freshwater Internet Ser-

vice Provider proposals. Proposals are due

April 1, 2011. Contact Rich Murdock for

specifications. Vote: U/C

MEMBER SERVICES:

APPROVE SENIORITY LISTS: MOTION

BY Knebel SECONDED BY Pierce to ap-

prove the Licensed Teacher Seniority List,

the SPED Paraprofessional Seniority List

and the Classified Employee Seniority List

as presented. Vote: U/C

BUSINESS FINANCE

FINANCIAL REPORT/CURRENT BILLS:

MOTION BY Knebel SECONDED BY Has-

bargen to approve the December 2010 and

January 2011 financial report and payment

of checks numbered 107452 - 108182. Vote:

U/C

REVIEW CURRENT GASB 45 OBLIGA-

TIONS: Mr. Nesland asked board members

to review the summary and bring any ques-

tions back to the March meeting.

ADJOURNMENT MOTION BY Pierce

SECONDED BY Funk to adjourn at 8:54 pm

Vote: U/C

Publication preapproved Summary

RESPECTFULLY SUBMITTED:

/S/Rod Thalmann, Clerk

Freshwater Education District #6004

180384-1208703 2/5

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